In response to the latest USPS mandate, Anytime Mailbox is introducing a renter reverification process designed to meet updated USPS standards.
This new feature applies to renters who signed up before July 2023, requiring them to submit the updated USPS 1583 form. By completing this reverification, renters will ensure their accounts remain compliant, while you, as operators, can maintain smooth and efficient operations.
Some of your renters may see the following banner when they log in:
This is just a prompt for them to complete the verification again.
Once it’s completed, you will need to approve their new and updated USPS form 1583 form & IDs.
Follow these steps to review and approve or reject renter reverification documents:
Log into your portal.
Navigate to the USPS Compliance Tab.
On your dashboard, locate the "USPS Compliance" box in the bottom row and click on it.
View Pending Applications.
You’ll see a list of applications awaiting your review. You can filter by verification type or status to help find the relevant applications. Simply click on the renter’s name to proceed.Review the Submitted Documents.
Scroll through the details and click on Review Files to view and download them if needed. Take your time to thoroughly review the files to ensure everything is in order.Approve or Reject Documents.
For each submitted file, you’ll have the option to either Approve or Reject. Make sure to review each file carefully and select the appropriate action.
Important Note:
If any of the uploaded files are rejected, the entire application will be rejected as it’s not fully complete. The application will be returned to the renter once the correct file is uploaded.
Final Step: Approve Application.
Once all documents are reviewed and marked as approved (if applicable), click Approve Application at the bottom to finalize the process.
We want you to be fully prepared to assist renters with their questions.
Below are some FAQs to help you.
Q: If my renter submitted a 1583 form before, why do they need to do it again?
A: USPS regulations have recently changed, requiring updated compliance measures. Even if they’ve submitted a notarized 1583 form in the past, renters are now required to re-verify their mailbox accounts using the updated July 2023 version of the form. This ensures that all forwarding addresses are verified and meet USPS compliance standards.
Q: Is this mandatory?
A: Yes, this is a mandatory requirement set by the USPS. All renters must complete the updated 1583 form and verify their forwarding address by January 1, 2025, to remain compliant. Failure to comply may result in interruptions to mail forwarding services.
Q: Does the renter lose functionality if they don't comply?
A: Renters will still retain basic functionality of their mailbox account, including forwarding mail. However, if compliance is not achieved by the deadline, USPS may take action, potentially impacting mail forwarding services. It is highly recommended to complete the process to avoid disruptions.
Q: Is our online notary required to get verified?
A: While the online notary service is not mandatory, it is strongly recommended for convenience and accuracy. The online notary ensures that the renter’s submission is correctly completed and securely processed.